Finance Assistant

 

OVERALL PURPOSE OF THE JOB

  1. To assist with the reporting and control of all bookkeeping, accounting and financial functions for Zonal’s subsidiaries
  2. Responsibility for Purchasing, Sales, Credit Control and Banking
  3. Support during month end closing
  4. Monthly KPI reviews, reports and analysis
  5. Ownership of expenses and timesheets portal
  6. Support office management, develop local supplier relations.

 

MAIN DUTIES AND RESPONSIBILITIES – FINANCE TASKS

Purchases

  • Processing purchase invoices within Navision
  • Handling first line purchase ledger queries and supplier relationships
  • Submitting payment runs for approval to Finance Manager
  • Collection of credit card Receipts and monthly reconciliation of credit card

Sales

  • Posting of sales invoices, credit notes and other billing within Navision
  • Handling first line sales ledger queries and customer relationships
  • Raising sales order documentation, working with Zonal account and project managers
  • Providing support for sales updates and reports to management
  • Monthly statement run for customers

Credit Control

  • Ensure debtors are pursued for any overdue outstanding invoices.
  • Documentation of all correspondence
  • Credit checks on new customers
  • Provide cash flow update to management

Banking    

  • Banking of cheques received
  • Process daily banking statements in Navision

Staff Expenses and Timesheets

  • Process expenses in line with Zonal expenses policy
  • Ownership of staff changes within Navision
  • To support in training new starters in Stafford with the expense system

Other

  • Ad hoc projects as required by Senior Finance Manager
  • Ad hoc projects as required by Zonal Marketing Tech management team
  • Office Management
  • Support Office Manager as and when required

SKILLS, KNOWLEDGE & EXPERIENCE

Essential

  • Experience of working in a finance office environment.
  • Competent in the use of Microsoft Office
  • Experience of implementing and following procedures.
  • Numerate, with good attention to detail and accuracy.
  • Planning and organisational skills; able to establish efficient and appropriate plans for self and others and adapt quickly and effectively to unexpected changes whilst still ensuring objectives are met.
  • Customer service; understands and responds to customer needs (internal and external) and exceeds expectations where possible.
  • Communication and team working; works co-operatively with others to achieve a common goal and communicates information in a clear, concise and accurate manner.
  • Problem solving and decision making; analyses information appropriately in order to find best solutions and takes a balanced view to reach logical conclusions and make relevant decisions.
  • Commercial and organisational focus; demonstrates understanding of overall business and commercial issues facing company.
  • Commitment to results; is committed to obtaining results through taking responsibility, demonstrating a positive attitude and ensuring quality is built into work.

Systems

  • Navision Financials
  • Microsoft Office
  • Dynamics

Overview

  • Working hours will be 37.5 hours per week.
  • Location:  Stafford
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