Travel & Car Fleet Administrator

  • Location: Edinburgh | Head Office
  • Pay: Competitive Salary + Excellent Employee Benefits
  • Apply By: Wed, 28 Feb 2018

Provide travel, accommodation and related services for all employees. Manage purchase, maintenance and return of company cars/vehicles. The Travel & Car Fleet Administrator is based within the Finance and Administration Department, and is directly responsible to the Financial Controller. All staff in the department are ultimately responsible to the Finance Director. The role involves the use of MS Office – mainly Word and Excel, and the use of Navision Financials software and Waddoc (client asset register).

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MAIN
DUTIES AND RESPONSIBILITIES

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Make travel arrangements for domestic and international
travel for the company as a whole, arrange accommodation, car hire etc.

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Find the most cost effective options for the above.

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Manage the company car fleet including pool car/s:
purchase vehicles, arrange insurance, maintenance and service, manage vehicle
return when employees leave the company.

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Establish a process for evaluating the full life cost
of cars, either in advance via websites or real time by monitoring costs.

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Purchase stationery items and kitchen supplies for all
departments.

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Provide general administrative support for the finance
department: distribute mail, file, fax and photocopy.

SKILLS, KNOWLEDGE
& EXPERIENCE

Essential

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Good organisational skills with ability to prioritise work,
set up and continuously improve administrative systems and procedures.

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Ability to act on own initiative, deal with the
unexpected and plan ahead.

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A professional manner.

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Ability to budget and control costs.

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Advanced Word, Outlook, Excel, PowerPoint and internet
navigation skills.

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A good communicator, able to create and maintain
effective working relationships.

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Current driving license.

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Planning and organisational skills; able to establish
efficient and appropriate plans for self and others and adapt quickly and
effectively to unexpected changes whilst still ensuring objectives are met.

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Customer service; understands and responds to customer
needs (internal and external) and exceeds expectations where possible.

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Communication and team working; works co-operatively
with others to achieve a common goal and communicates information in a clear,
concise and accurate manner.

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Problem solving and decision
making; analyses information
appropriately in order to find best solutions and takes a balanced view to
reach logical conclusions and make relevant decisions.

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Commercial and organisational focus; demonstrates understanding of overall
business and commercial issues
facing company.

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Commitment to results; is committed to obtaining results through
taking responsibility, demonstrating a positive attitude and ensuring quality
is built into work.

Desirable

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Ability to set up and maintain databases, e.g. MS
Access.

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Five years administration experience gained within a
corporate environment.

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English and Maths GCSE’s.


Contact Us

If you wish to apply for the role, please e-mail your CV to jobs@zonal.co.uk stating your current salary and a brief summary outlining your suitability for the role or apply now by hitting the button below.

If you require any further information please contact our Human Resources department via jobs@zonal.co.uk

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To ALL recruitment agencies: We only accept CV's from agencies on the Zonal group preferred supplier list. Please do not forward resumes to our applicant tracking system, any Zonal group employees, or any Zonal office. Zonal is not responsible for any fees or charges associated with unsolicited CV's.