Sales Order Administrator

  • Location: Edinburgh | Head Office
  • Pay: Competitive salary and excellent benefits
  • Apply By: Wed, 31 Jan 2018

To provide sales order administrative services within the Finance department

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MAIN
DUTIES AND RESPONSIBILITIES



·
Raise all invoices relating to sales orders/service
orders.


·
Check engineers job sheets to raise all invoices relating
to call out charges outside maintenance contracts and match up against repair
quotations.


·
Update client maintenance contracts whenever any change
is recorded in site equipment so as to raise accurate monthly and quarterly
maintenance account invoices.


·
Enter consumable orders into Navision.


·
Monitoring third party online portals and timely
execution of requests.


·
Raise orders, including service orders, for equipment or
resources as required.


·
Liaise with account managers, customer head office
personnel /projects to ensure that install dates for equipment are accurate.


·
Monthly and quarterly maintenance billing.


·
Daily monitoring of SOP mailbox and timely execution of
all requirements received.


·
Daily/ weekly distribution of invoices to customers by
email.


·
General administrative duties as required.





SKILLS, KNOWLEDGE
& EXPERIENCE



Essential



·
Minimum of 2 years working in a sales/finance office
environment.


·
Intermediate MS Word and Excel skills.


·
Experience of implementing and following procedures.


·
Numerate, with good attention to detail and accuracy.


·
Planning and organisational skills; able to establish
efficient and appropriate plans for self and others and adapt quickly and
effectively to unexpected changes whilst still ensuring objectives are met.


·
Customer service; understands and responds to customer
needs (internal and external) and exceeds expectations where possible.


·
Communication and team working; communicates information
in a clear, concise and accurate
manner and works co-operatively with others to achieve a common goal.


·
Problem solving and decision
making; analyses information
appropriately in order to find best solutions and takes a balanced view to
reach logical conclusions and make relevant decisions.


·
Commercial and organisational focus; demonstrates understanding of overall
business and commercial issues
facing company.


·
Commitment to results; is committed to obtaining results through
taking responsibility, demonstrating a positive attitude and ensuring quality
is built into work






CONTEXT



The Sales Order Administrator is based within
the Finance department, and is directly responsible to the Group Financial
Controller. All staff in the department are ultimately responsible to the Chief
Financial Officer.



The role involves the use of MS Office –
mainly Word and Excel, and the use of Navision Financials software.



Office hours are 9.00am – 5.00pm, Monday to
Friday.




Contact Us

If you wish to apply for the role, please e-mail your CV to jobs@zonal.co.uk stating your current salary and a brief summary outlining your suitability for the role or apply now by hitting the button below.

If you require any further information please contact our Human Resources department via jobs@zonal.co.uk

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To ALL recruitment agencies: We only accept CV's from agencies on the Zonal group preferred supplier list. Please do not forward resumes to our applicant tracking system, any Zonal group employees, or any Zonal office. Zonal is not responsible for any fees or charges associated with unsolicited CV's.